2020-21 Board Members
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President: Christina Hengehold
Vice President: Sheena Mawson
Fundraising Programs and Events: Chandler Evans
Community Events & Hospitality: Melody Westervelt
Parent Education: Claire Pollioni
Room Parents: Beth Nash
Green: Avani Gupta
Student Programs: Melissa Land
Financial Secretary: Jenny Hayden
Historian: Lisha Mainz
Secretary: Carly Rivera
Treasurer: Caitlin Rozzi
Auditor: Alison Mader
Webmaster: Michelle Ahlstrom

2021-22 PTA Board Members
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(Take office on July 1, 2021)
 
President: Christina Hengehold
Vice President: Sheena Mawson
Secretary: Emma McCulloch
Treasurer: Caitlin Rozzi
Financial Secretary: Jenny Hayden
VP Room Parents: Beth Nash
VP Fundraising: Lisa Cooper
VP Community Events & Hospitality: Melody Westervelt & Carly Rivera
VP Parent Education: Claire Pollioni
VP Green Committee: Melissa Land
Outreach: Avani Gupta
Historian: Lisha Mainz
Auditor: Alisia Cheuk
VP Student Programs (ASE): 
Weihai He 
Local Unit Leader: Kari Daheb
Parliamentarian: Patty Bors
Webmaster: Michelle Ahlstrom
 
Christina  
Christina Hengehold
2020-21 PTA President

WES PTA BOARD position descriptions

  • President - Coordinates the work of officers and committees of the association in order
    that the purposes may be promoted. Presides at all meetings of the association and the executive board.
    Prepares the list of association officers and chairmen required for directory data and submit to the district.
    Signs all authorizations for payment as required by the executive board. Prepares the annual report (with
    assistance from Historian). Manages the PTA marketing/communications and PTA website. Attends
    monthly meetings of the Joint Committee on Progress.
     
    Vice President/Membership Chair - Serves as the primary aide to the president. Plans
    and manages the annual membership campaign and process. Inputs all memberships and dues into
    NetSuite promptly and partners with the Treasurer and Financial Secretary to make sure membership
    numbers are up to date. Works with the president to coordinate the work of the PTA officers and
    committees. Performs the duties of the president in the absence or disability of that officer to act.
    Performs other duties as may be prescribed in these bylaws or assigned by the association.
     
    VP Community Events - Manages, schedules, and organizes volunteers for PTA sponsored school events including the Back to School BBQ, Pumpkin Carving Contest, Book Fair, and
    the “Gift of Giving” campaign.
     
    VP Hospitality - Acts as official host of the PTA in creating a welcoming atmosphere at
    meetings and events. Works with volunteers and other Board members to organize and set up
    refreshments, food, decorations, registration, and baby sitters for PTA meetings and events. Manages,
    schedules, and organizes volunteers for teacher lunches, Teacher Appreciation Week and other
    appreciation events for the teachers and staff throughout the year (ie., Teacher Coffees at The Hub).
    Presents hospitality budget for approval at Executive Board meeting at the start of the PTA year and
    monitors authorized budget.
     
    VP Room Parents - Manages the recruitment of room parent volunteers and maintains
    the weekly room parent communications. Directs room parents on the duties and budget for each
    classroom. Coordinates, through the room parents, the volunteers needed for various PTA activities and
    programs.
     
    VP Student Programs (ASE) - Manages the after school enrichment program for both
    the fall and spring sessions, contacting vendors and scheduling the classes, as well as working with the
    vendors to get all sign-ups into our online registration system, Homeroom.
     
    Financial Secretary - Gives a receipt for monies received for the association and
    deposits immediately in a bank approved by the executive board, giving a copy of the deposit slip to the
    treasurer. Keeps accurate records of all receipts for filing with the treasurer’s financial records for the
    association. Makes an annual report to the association.
     
    Treasurer - Keeps such permanent books of account and records as shall be sufficient to
    establish the items of gross income, receipts and disbursements of the association. Remits appropriate
    payments of required funds to involved parties. Reviews and fulfills reimbursement requests.
     
  • Secretary - Attends PTA Board and General Meetings, documenting the minutes of each
    meeting and submitting to the board for review and publishing on the PTA website.

  • VP of Fundraising - Plans and organizes fundraising activities. Focuses on raising the
    amount of funds needed to meet the unit’s budget. Presents reports on proposed fundraising activities at
    board and association meetings for approval. Works with Treasurer, Financial Secretary and Local Unit &
    Data Leader to ensure that all raised funds are inputted correctly into NetSuite and accurately reconciled
    monthly.
     
    Auditor - Performs bi-annual audits (Sept & Jan) to determine the accuracy of the
    books, detect inconsistencies or errors, and provides recommendations for corrective action, protects the
    financial officers, verifies that funds were sent through channels as appropriate, and assures the
    membership that the association’s resources were managed in a businesslike manner within the
    regulations established for their use.
     
    Historian - Creates the yearly PTA Historian Report which documents the PTA
    accomplishments and volunteer hours for the year and also organizes and purchases end of year staff
    milestone gifts.
     
    VP of Green - Develops and maintains green initiatives on campus and organizes the
    annual Garden Fest which raises the funds for the garden curriculum.
     
     
    VP of Parent Education - Serves as a liaison to “Common Ground Speaker Series,"
    marketing all of their events to our school community and encouraging attendance. Organizes and
    manages all campus hosted events. Works with the school staff to add any necessary parent education
    opportunities as needed.
     
    Local Unit & Data Leader (LUDL) - Works collaboratively to oversee unit business and
    help run a PTA effectively. Works closely with the Treasurer, Financial Secretary and Fundraising Chair to
    ensure that the funds they input into NetSuite are accurate and in a timely manner.
     
    Outreach - Creates and works together on common goals that focus directly on the
    needs of the community. Actively invites and encourages everyone to be a part of the PTA, and assures
    everyone may play a role, because your community is your greatest asset. Builds a volunteer base that is
    representative of the diversity of the community, encompassing all languages and customs. Annually
    surveys the school and community members. Find out what might prevent them from becoming involved:
    language barriers, transportation, child-care needs, times of activities, etc. Develop an outreach plan.
     
    Parliamentarian - Assist the president to manage meetings and advises on
    parliamentary procedure. Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws
    every three years. Arranges nominating committee’s first meeting, providing information on the
    nomination and election process.