Woodside School District - Artificial Intelligence Task Force Committee

Artificial Intelligence Task Force Committee

2026-27 Meeting Schedule

Meeting #1
Monday, September 28 at 3:15 p.m.
via Zoom

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Committee Members

Steve Frank	Superintendent	Task Force Leader
Jenn Pedersen	Principal
Patrick Hurley	Principal
Sandeep Tulachan	Classified Staff
Jon Schneider	Certificated Staff
Jenn Parker	Certificated Staff
Stephanie Lucas	Certificated Staff
Matt Murphy	Board Member
Arash Sadr	Parent/Community Member
Luca Zappacosta	Student

Vision & Purpose

Woodside School is embarking on a journey to integrate artificial intelligence thoughtfully and strategically across WES. This is not about AI for the sake of AI. This is about organizational change, about reclaiming capacity, reinvesting it in what matters most, and building the internal know-how to sustain that change long after any external partner leaves.

The AI Task Force exists to ensure this journey is guided by diverse perspectives, grounded in evidence, and accountable to our community. We believe that when educators have the right tools and the right support, they can do extraordinary work. Our role is to build the conditions that make that possible.

The Task Force will focus on the following strategic priority: Systematic AI Adoption focused on Student Growth Enablement and Staff Capacity. All recommendations and implementation decisions will be connected back to this priority.

Our district's strategic plan identifies the following priorities that directly connect to this AI initiative:

Process over product: We focus on building capacity and understanding, not chasing the latest tool.
Empowerment over compliance: Our goal is to equip people with the tools and guidance to succeed, supported by a clear framework of responsible use and transparent oversight.
Critical thinking first: AI is a tool that requires human judgment. We develop that judgment together.
Student voice matters: The people most affected by AI in education deserve a seat at the table.
Evidence over assumptions: We measure what we do, share what we learn, and adjust based on data.
Differentiated Instruction and Support: Tailoring education to meet individual student needs.
Whole Child Approach: Focus on social-emotional learning, wellness, and citizenship.
Academic Rigor: Maintaining high standards and a challenging curriculum.
Community Partnerships: Collaborating with external organizations to support students and families.

Member Roles & Responsibilities

The Task Force brings together voices from across Woodside School to ensure that AI implementation reflects the full range of perspectives in our community. Every member contributes unique expertise, and every perspective strengthens our decisions.

Attend scheduled meetings and contribute actively to discussions
Serve as a liaison between the Task Force and your professional community
Bring real experiences, questions, and concerns from your daily work
Review materials and provide feedback between meetings when requested
Champion a culture of curiosity and openness about AI across the organization

Steve Frank	Superintendent	Task Force Leader
Jenn Pedersen	Principal
Patrick Hurley	Principal
Sandeep Tulachan	Classified Staff
Jon Schneider	Certificated Staff
Jenn Parker	Certificated Staff
Stephanie Lucas	Certificated Staff
Matt Murphy	Board Member
Arash Sadr	Parent/Community Member
Luca Zappacosta	Student

Meeting Cadence & Structure

Consistent meeting rhythms are essential for momentum. The Task Force meets monthly, virtually, with additional working sessions as needed during key deliverable windows.

Check-in (5 min): Brief round-robin on what each member is seeing or hearing about AI in their area
Context share (10 min): New information, articles, community feedback, or student voice data
Working session (35 min): Focused work on current domain deliverables with Edapt facilitation
Action items & next steps (10 min): Clear assignments with owners and deadlines
All meetings are transcribed and uploaded to the Edapt partner portal for continuity and context
Decisions are documented with rationale, not just outcomes
Dissenting views are welcomed and recorded as they strengthen our process
Action items are tracked and reviewed at the start of each meeting

Accountability & Context Sharing

The Task Force is accountable not just for meeting attendance, but for actively building the organizational context that makes AI implementation successful. Edapt's platform becomes more useful when it has rich context about your district's journey.

Notes and documentation approach: AI-transcribed and manual notes.

The first student voice survey is planned for 2026-01-05. This baseline data will inform the Task Force's early priorities and provide a benchmark for measuring progress.

All Task Force meetings are transcribed (using AI-assisted transcription tools)
Transcripts are uploaded to the Edapt partner portal within 48 hours of each meeting
Key decisions, questions, and action items are highlighted in meeting summaries
Task Force members conduct at least one student voice activity per quarter
Student voice data (surveys, focus group summaries) is shared with the full Task Force
Relevant district documents are uploaded to the partner portal
Changes in district priorities, staffing, or technology landscape are communicated promptly
Wins, challenges, and surprises are shared openly to strengthen collective learning

Long-Term Vision Alignment

This Task Force is not a temporary committee. It is the governance structure that will guide Woodside School's relationship with AI for years to come. The work we do in Year 1 builds the foundation, but the systems and rhythms we establish will outlast any single initiative.

This charter is directly informed by Woodside School's strategic plan. The following strategic themes have been identified as key connection points for AI implementation:

Differentiated Instruction and Support: Tailoring education to meet individual student needs.
Whole Child Program: Focus on social-emotional learning, wellness, and citizenship.
Academic Rigor: Maintaining high standards and a challenging curriculum.
Community Partnerships: Collaborating with external organizations to support students and families.
AI implementation decisions are mapped to specific strategic goals and priorities
The Task Force reports progress using the 4 Core Scores framework: Hours Saved, Dollars Reinvested, Work-Life Balance, and Student Growth Enablement
Quarterly reviews assess whether AI initiatives are advancing or hindering strategic objectives
Internal champions are identified and developed to carry AI literacy forward independently
Knowledge transfer from external partners (Edapt) to internal leaders is tracked and measured
By Month 7, champion-led professional learning sessions begin, reducing dependence on external facilitation
The Task Force transitions from implementation to continuous improvement by the end of Year 1

Communication Protocol

Effective AI implementation requires transparent communication at every level. The Task Force is responsible for ensuring that findings, decisions, and recommendations reach the right audiences in the right format.

Monthly summary updates shared with all staff via existing communication channels
Quarterly presentations to the school board on progress, metrics, and recommendations
Regular updates to building administrators for site-level awareness and support
Parent/guardian updates at least twice annually on AI policies and implementation progress
Student-facing communication about expectations, resources, and opportunities
Regular context uploads through the partner portal ensure Edapt support stays relevant
Bi-weekly check-ins with assigned Edapt team member for ongoing strategic support
All external communications reviewed by the Task Force before release